Proclamations and Letters are ceremonial documents signed by the mayor and issued for public awareness, charitable events, arts and cultural celebrations and other special honors.
A proclamation is a formal declaration of a day, week or month in honor of a special event. It is typically used to make a public announcement. Requests for a proclamation can also be submitted via email or U.S. mail.
A letter of greeting or congratulations will be issued for conferences, conventions and seminars or a significant anniversary, birthday, reunion or event.
How to request ceremonial documents
All requests for ceremonial documents must be submitted in writing and go through a review and approval process. Requests can be submitted via email or U.S. mail. To ensure efficient processing, the manager's office asks that requests be made at least four weeks in advance of the date the document is needed. Please allow five to ten business days for response.
All requests should include:
Contact person’s first and last name, address and telephone number
A brief summary and/or background of the event or organization
A date when the document is needed
An indication of whether the document should be mailed or will be picked up and the date
When requesting a proclamation, also include:
- The name and date(s) of the day, week, month of the event to be proclaimed
- Draft text for the proclamation, including five “whereas” clauses
- The date when the proclamation is needed
Office of the Mayor
600 East Fourth Street, 15th Floor
Charlotte, NC 28202
Interested in the mayor's programs and initiatives? Learn more about