Out of School Time Programs
The City of Charlotte aims to improve neighborhood quality of life through a community engagement strategy that ensures children are safe, succeeding in school, and supported by their community. To help achieve this goal, the Out of School Time program provides funding to organizations that deliver quality out-of-school services to children and youth in high-need families.
Request for Proposal:
On Thursday, January 21, 2021, The City of Charlotte released its Request For Proposal (RFP) for funding eligible Out-of-School Time (OST) organizations serving youth for the term beginning September 1, 2021 to August 31, 2022. Organizations may apply for this ONE-year RFP to receive up to $1,200 per eligible youth up to a maximum of $200,000 per organization. Additionally, due to current economic uncertainty, organizations will also detail within their proposal how they would operate if funding were reduced to a maximum of $150,000 and a maximum of $100,000.
Proposals will be due by February 15, 2021 by 2:00 p.m. as instructed in the RFP.
Please note the organization qualifications as listed in Section 3.5 of RFP# 269-2021-016.
All proposal inquiries must be directed to Nakayla Horlback,
FY22 RFP Schedule:
|JANUARY 21, 2021
Issuance of RFP. The City issues this RFP.
|JANUARY 25, 2021
Request for Proposals Acknowledgement. Companies that intend to submit a Proposal shall submit the RFP Acknowledgement Form on this date to the email listed in Section 2.3.
|JANUARY 25, 2021
Submission of Written Questions Prior to Pre-Proposal Conference. Companies are permitted to submit written questions for purposes of clarifying this RFP. All submissions must be pursuant to the instructions in Section 2.3 by 2:00 p.m.
|JANUARY 27, 2021
Non-Mandatory Pre-Proposal Conference to be held at the location indicated in Section 2.4 at 10:00 a.m.
|FEBRUARY 15, 2021
Proposal Submission. Proposals are due by 2:00 p.m. at City Procurement, CMGC 3d Floor.
FEBRUARY 15, 2021 –
FEBRUARY 26, 2021
Evaluation. The Evaluation Committee will assess each Proposal and conduct evaluation activities with Companies.
|MARCH 1, 2021
Presentation of Funding Recommendation to Council Budget Workshop.
|SEPTEMBER 1, 2021
Services Commence. Organization begins providing an Out of School Time Program.
Organization Qualifications for Funding
1.1 Organizing Qualifications
The Organization shall have the following minimum qualifications to participate in the Proposal process:
- Be one of the following organization types:
- Local Education Agency (LEA);
- Non-Profit 501(c)(3) Organization; or
- Faith Based Organization
- Have a history of providing continuous similar out of school time services for a minimum of three (3) years, with at least one (1) of those years being in Charlotte, North Carolina;
- Be licensed and registered to do business in North Carolina;
- Have the capacity to serve a minimum of fifty (50) Students for either a school-year or year-round program, though Organizations are not required to request funding for all Students;
- Administer a school-year or year-round out of school time program. Funded Organizations are required to run a program in which each youth served is required to attend five (5) days per week, at a minimum of three (3) hours per day on each day that Charlotte-Mecklenburg Schools (CMS) is in operation with
or without a summer program in which each youth served is required to attend five (5) days per week, at a minimum of six (6) hours per day for at least six (6) weeks during the CMS summer break. Programs that provide summer-only services are ineligible. Due to the impacts of the COVID-19 pandemic, serving eligible students via virtual programming is permissible.
- Maintain a maximum ratio of one (1) adult to twenty (20) Students;
- Provide City-funded Services to Students at no or nominal cost. Organizations may choose to charge fees for those Services not funded by the City; and
- Have the following educational qualification for its staff:
- Program Director will have a minimum of a relevant two-year degree, and at least one (1) year supervisory experience providing services to pre-K, elementary, middle school, or high school youth;
- Lead teachers must be at least twenty-one (21) years of age, have a high school diploma, and have a North Carolina early childhood administration credential, at a minimum;
- Lead teachers must have completed or currently be enrolled in three (3) semester hours in early childhood education and/or child development;
- One staff member who is knowledgeable of and able to recognize symptoms of illness; and
- Staff members who have completed a basic first aid course must be present at all times when children are present. First aid training shall be renewed on or before the expiration date of the certification or every three (3) years, whichever occurs first.