Vendor Registration

Registering with the City of Charlotte

Thank you for your interest in doing business with the City of Charlotte. To be notified about contracting opportunities, as well as receiving a purchase order or payment, the City requires vendors to be registered. Registered vendors are visible to and searchable by all City departments for solicitation and purchasing opportunities.

Required Information

• Tax Identification Number (TIN) or Social Security Number (SSN)
• Address information, including physical and remit addresses for purchase orders, payments and deliveries
• General, Accounts Payable and Purchasing contact information
• Applicable commodity codes (see Master List of Commodity Codes(XLSX, 250KB))

Vendor Registration

• To register as a new vendor or to update existing vendor information, please use one of the following automated forms:
• Domestic Vendors (US) Vendor Registration Form (includes W9)
• Foreign Vendors Vendor Registration Form (includes W8)

These automated forms will require you to create a digital signature during the registration process. Following submission, you will receive a copy of the completed vendor form via email.

• Address changes:
  • P.O. Box – send an email to vendoradmin@charlottenc.gov with the PO Box address request.
  • Change in physical location – send a new W-9 to vendoradmin@charlottenc.gov.
  • To find the current W-9 form go to IRS W-9 Request for Taxpayer Identification Number and Certification(PDF, 140KB)
• If you are a certified Minority, Woman, or Small Business Enterprise (MWSBE) or a Disadvantaged Business, attach copies of any applicable certificate(s)

What to expect next

The City's Vendor Administration team will send a confirmation email once your registration is completed and a City of Charlotte Vendor ID # has been assigned to your company. Any requests for missing, incomplete, or illegible information may delay this process. Please allow 48 hours for processing.