Doing Business with the City

​Registering with the City of Charlotte

Thank you for your interest in doing business with the City of Charlotte. To be notified about contracting opportunities, as well as receiving a purchase order or payment, the City requires vendors to be registered. Registered vendors are visible to and searchable by all City departments for solicitation and purchasing opportunities.

Required Information

• Tax Identification Number (TIN) or Social Security Number (SSN)

• Address information, including: physical and remit addresses for purchase orders, payments, and deliveries

• General, Accounts Payable, and Purchasing contact information

• Applicable commodity codes (see Master List of Commodity Codes. NOTE: Works best with Google Chrome or Mozilla Firefox)
  

Vendor Registration

• To register as a new vendor or to update existing vendor information, please use one of the following automated forms:

• Domestic Vendors (US) Vendor Registration Form (includes W9)

• Foreign Vendors Vendor Registration Form (includes W8)

These automated forms will require you to create a digital signature during the registration process. Following submission, you will receive a copy of the completed vendor form via email.

• Address changes:

• PO Box – send an email to vendoradmin@charlottenc.gov with the PO Box address request.

• Change in physical location – send a new W-9 to vendoradmin@charlottenc.gov.

• To find the current W-9 form go to IRS W-9 Request for Taxpayer Identification Number and Certification

• If you are a certified Minority, Woman, or Small Business Enterprise (MWSBE) or a Disadvantaged Business, attach copies of any applicable certificate(s)

What to expect next

The City's Vendor Administration team will send a confirmation email once your registration is completed and a City of Charlotte Vendor ID # has been assigned to your company. Any requests for missing, incomplete, or illegible information may delay this process. Please allow 48 hours for processing.

​Important Links

Current Contract Opportunities

Master List of Commodity Codes (NOTE: Works best with Google Chrome or Mozilla Firefox)

Questions

Vendor Registration and W-9 Requirements​

Vendor Inclusion

​Charlotte Business​ INClusion is designed to promote diversity, inclusion, and local business opportunities in the City's contracting and procurement process for businesses with a significant business presence in the Charlotte region. If you are interested in learning more about the program and how to participate as a Minority, Woman, or Small Business Enterprise (MWSBE), please visit Charlotte Business INClusion​.​