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OUR RESPONSE TO COVID-19

In an effort to ensure the health and safety of residents and employees, City of Charlotte Procurement has implemented the following service changes in response to COVID-19.

Contracting Opportunities - Vendor Meeting Changes
City Procurement is actively working to ensure fair, open and transparent access to our competitive solicitations for all interested participants. Until further notice, all in-person meetings such as pre-proposal and pre-bid conferences, bid openings and demonstrations that would normally be open to the public will be accessbile via conference call or video conference only.

Instructions on how to use WebEx, our video conferencing platform. >>

Procurement Staff are working to notify participants of any changes and will be publishing addendums to open solicitations with specific details regarding the date, time, and method of accessing the meeting. Please monitor the City’s Contract Opportunities Page for project-specific updates. 

The City will continue to accept mail deliveries, and service providers are encouraged to mail responses to the address provided in the respective solicitation.

On-site solicitation drop-off*

If you are unable to mail your solicitation response prior to the deadline and require on-site drop, please contact the Procurement Officer noted in the solicitation to coordinate an appropriate drop off location and time. For Aviation bids, you can deliver them to the procurement drop box (package not to exceed 12” x 16”) in the reception/lobby of the CLT Center, 5601 Wilkinson Boulevard, Charlotte, NC  28208.

Always carefully read instructions in the solicitation and addenda.

*For the health and safety of yourself and others, we strongly encourage to you submit your bids electronically or by mail during the stay-at-home order, effective March 26 through April 16, 2020.

Charlotte Business INClusion
The City’s Charlotte Business INClusion (“CBI”) office will continue to accept Small Business Certifications and Minority or Women Owned Business Registrations through our Supplier Diversity Management System. For additional instructions or to request assistance, please contact CBI at charlottebusinessinclusion@charlottenc.gov or 704-336-4137. Onsite assistance is suspended while City facilities are closed to the public.

Vendor Administration
Vendors wishing to register with the City or update their existing registration may continue to do so via email to vendoradmin@charlottenc.gov. Vendor Administration may also be reached at 704-432-4777. Additional information regarding the City’s Vendor Administration processes can be found here.

Asset Recovery & Disposal
The City’s Asset Recovery & Disposal (“ARD”) facility is currently closed to the public. Additional information on our planned 2020 auctions may be found on our website or at the Roger’s Realty & Auction Company website. For additional assistance related to delivery or pick up of surplus items, you may contact ARD staff at 704-432-5281 or 704-432-5285.

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