Council-Manager Memos

City Council Memo

Memo #1
Monday, Jan. 8, 2018

City Council Memo

Memo #29
Thursday, August 3, 2017
Around the Crown


​Dec. 11 Follow-Up Report Updates

Unified Development Ordinance - Schedule & Key Milestones
Staff Resource: Debra Campbell, City Manager’s Office, 704-336-2671, 

Council requested a timetable with dates on the Unified Development Ordinance the City Council business meeting on Dec. 11, 2017.

Solid Waste Service Update
Staff Resource: Victoria O. Johnson, Solid Waste Services, 704-336-3410,​  

At the Dec. 11 action review, Solid Waste Services provided an overview of their service portfolio that included a review of the multi-family collection service delivery approach. Over the past several months, staff has conducted an extensive procurement process for the multi-family collection portion of their service portfolio, as the current contract expires in June. In addition, some of you received an email from the incumbent service provider related to this selection process. The listing of items the incumbent mentioned, accompanied by the corresponding responses from Solid Waste Services, is attached for your reference. 
At the Dec.11 meeting, council requested a chart showing a comparison between the two bid proposals. View the comparison chart here. 

Department Updates​

National Flood Insurance Program Update
Staff Resource: Daryl Hammock, Engineering & Property Management, 704-336-2167,     
In 2017, the Federal Emergency Management System (FEMA) recognized Charlotte as a Class 4 community for implementing a comprehensive flood mitigation program that exceeds minimum federal requirements. This designation reflects flood-risk reduction efforts and creates a 30% discounted flood insurance rate for properties within the FEMA floodplain and a 10% discount elsewhere. 

In order to sustain the Class 4 rating, FEMA requires a strategic plan for public information. Council approved the Program for Public Information at the Aug. 22, 2016 business meeting (Item #35), which outlines activities Charlotte-Mecklenburg Storm Water Services anticipates implementing through fiscal year 2020. Attached is a plan update recently shared with the Program for Public Information Committee. The plan includes Charlotte-Mecklenburg Storm Water Services staff and the Storm Water Advisory Committee.

View the Program for Public Information Committee plan update here. 

Internal Audit Report – CATS Blue Line Extension
Staff Resource: Greg McDowell, City Auditor, 704-336-8085,

Attached below is a CATS Blue Line Extension audit report. The purpose of this audit was to determine whether the city has implemented appropriate controls to ensure that work associated with the BLE Civil Segment B/C contract with Lane Construction is completed within budget, in accordance with specifications and in compliance with major federal requirements. The audit also included the review of payments made to Lane Construction for change orders to ensure that amounts were properly supported and documented. 

Conclusion: The city has implemented significant controls to ensure that the $145.7 million Civil Segment B/C contract work is completed as specified, within budget (as amended from the original $119.1 million contract award) and in compliance with federal requirements related to suspension and debarment, procurement and Davis-Bacon. The city negotiated change orders based upon independent cost estimates. While this is an acceptable approach to establish a fair and reasonable price, the city may have missed opportunities to negotiate additional cost savings.

View the CATS Blue Line Extension audit report here. 

Community Meeting for Charlotte Food System Study 
Staff Resource: Tom Warshauer, Housing & Neighborhood Services, 704-336-4522, 

Karen Karp and Partners (KK&P) has teamed with local sub-consultants Suede Onion, the Charlotte Mecklenburg Food Policy Council and FARMS to analyze Charlotte’s food system (farmers, markets, consumers, food access and food distribution). KK&P will present their preliminary findings and seek public input at a community meeting on Jan. 9 from 6:30 – 8:30 p.m. at Warehouse 242, located at 2307 Wilkinson Blvd.   

The goal of the study is to develop recommendations for a local market system that supports farmers, entrepreneurship and healthy food access while building community and place throughout Charlotte.  The city began the study as a step toward eliminating food deserts caused by the lack of grocery stores, farmers markets and healthy food providers in some Charlotte neighborhoods.
During this visit, the team will also complete stakeholder interviews and focus groups. A final report will be presented in the late spring to present a final report and recommendations based on their analysis and other national best practices. ​