Registering with the City of Charlotte
What this means for your business
- Complete the forms below and return via email, fax, or USPS as soon as possible.
Address: City Of Charlotte, c/o Vendor Administrator
Management & Financial Services | Finance - Procurement Management
600 E. 4th Street, 9th Floor
Charlotte, NC 28202-2850
Vendor Registration Form (VRF): The vendor registration form provides the City with address, email, contact, and commodity code information.
W-9 form: The W-9 form provides the City your company tax identification number and tax filing status. W-9 forms can be found at http://www.irs.gov/pub/irs-pdf/fw9.pdf.
Additional Registration Information:
To avoid a delay in setting up your company as a vendor, complete all fields on the VRF and W9 and send them in together.
Selecting the Commodity Code # ensures that the correct codes are listed for your company. View Master List of Commodity Codes to find a list of the City of Charlotte NIPG codes. At least one commodity code is required.
If you are working with a City department, please copy your departmental contact on the email to ensure they receive your vendor # when we notify you.
Accounts Payable Information
Identify the correct Purchase Order Number and Department Name on every invoice
Submit a separate invoice for each Purchase Order issued by the City
Sending an invoice before goods are shipped may cause a delay in payment
Ensure each line item on an invoice matches a line item on the Purchase Order issued by the City. If possible, invoices should be in the same order, or should reference the PO Line #
All Invoices must be emailed to COCAP@charlottenc.gov