Doing Business with the City

 Registering with the City of Charlotte

Thank you for your interest in doing business with the City of Charlotte. To be notified about contracting opportunities, as well as receiving a purchase order or payment, the City requires vendors to be registered. Registered vendors are visible to and searchable by all City departments for solicitation and purchasing opportunities.

Required Information

  • Tax Identification Number (TIN) or Social Security Number (SSN)
  • Address information, including: physical and remit addresses for purchase orders, payments, and deliveries
  • General, Accounts Payable, and Purchasing contact informati​on
  • Applicable commodity codes (see Master List of Co​m​modity Codes)

To complete your registration

  • Open the Vendor Registration Form and complete all required fields, including the substitute W-9 section
  • Provide a signed copy of the Vendor Reg​istration Form​, and any applicable supporting documents to the City following the instructions detailed on the form
    • ​If you are a foreign vendor, attach a completed W-8BEN
    • ​If you are a certified Minority, Woman, or Small Business Enterprise (MWSBE) or a Disadvantaged Business, attach copies of any applicable certificate(s)​

What to expect next

  • The City's Vendor Administration team will send a confirmation email once your registration is completed and a City of Charlotte Vendor ID # has been assigned to your company. Any requests for missing, incomplete, or illegible information may delay this process.​

 Questions

​​Vendor Registration and W-9 Requirements​

PH: 704-432-4777
FX: 704-632-8473

 Vendor Inclusion

​Charlotte Business​ INClusion is designed to promote diversity, inclusion, and local business opportunities in the City's contracting and procurement process for businesses with a significant business presence in the Charlotte region. If you are interested in learning more about the program and how to participate as a Minority, Woman, or Small Business Enterprise (MWSBE), please click here​.​

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