Council-Manager Memos

Council - Manager Memo

Memo #30
Thursday, August 17, 2017

Council - Manager Memo

Memo #29
Thursday, August 3, 2017
Around the Crown



Certificate of Achievement for Excellence in Financial Reporting for FY2016
Staff Resource: Robert Campbell, Management & Financial Services, 704-336-7905,
Betty Mattos, Management & Financial Services, 704-336-4940,

The City of Charlotte was awarded the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association of the United States and Canada for its comprehensive annual financial report (CAFR) for the fiscal year ended 2016. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting and its attainment represents a significant accomplishment by government management. 

The CAFR was judged by an impartial panel to meet the high standards of the program, including demonstration of a constructive “spirit of full disclosure” to clearly communicate its financial story and motivate potential users and user groups to read the CAFR. This is the 32nd consecutive year that the City achieved this prestigious award.

Housing and Neighborhood Services Recognizes Neighborhood Matching Grant Recipients 
Staff Resource: Philip Freeman, Housing & Neighborhood Services, 704-336-4594,    

The Neighborhood Matching Grants Program (NMG) awards funds of up to $25,000 to eligible neighborhood-based organizations to complete community projects that improve neighborhood quality of life. The program funds a broad range of projects including beautification, signage, festivals, safety improvements, community gardens and recreational features. Neighborhoods hosting community-building events were invited to apply for up to $850 of additional funding through the Community Connections Incentive Program (CCIP). CCIP is a Knight Foundation-funded initiative administered by the City of Charlotte that supports relationship building within and between neighborhoods for community building events occurring between April 1 and December 31, 2017.
NMG Grant applications are accepted three times during the year - on March 1, June 1 and September 1. Eligibility requirements, application instructions and additional project ideas can be found in the NMG Program Guidelines.​ 

Housing & Neighborhood Services and Police Partner to Host Youth Job Fair for Ex-Offenders
Staff Resources: Jason H. Parker, Housing & Neighborhood Services, 704-336-4998,
Asia Smith, Housing & Neighborhood Services, 704-336-2118,​
In response to the community letter’s goal to increase access to good paying jobs, Housing & Neighborhood Services and Charlotte-Mecklenburg Police Department (CMPD) have partnered to coordinate a Youth Job Fair on Friday, August 25 from 1 – 4:00 p.m. at the Charlotte Fire Department (CFD) Headquarters at 500 Dalton Avenue. 

The purpose of the fair is to connect youth and young adults between the ages of 16 – 24 who have a pending charge or prior conviction with employers for part-time and full-time employment opportunities. More than 20 employers are expected to participate in the event, including several City departments such as Aviation, CATS, CFD and CMPD. 

The event will include additional services designed to reduce the barriers to employment for applicants and participants in the Youth Job Fair - including pre-event coaching sessions and information sessions on the record expungement process. Job applicants should register onlineor by phone at 704-336-2188 or 704-336-4998.

Housing & Neighborhood Services Partners to Repair Local Homes
Staff Resource: Eugene Bradley, Housing & Neighborhood Services, 704-432-1579,

Consistent with the department’s neighborhood revitalization strategy, Housing & Neighborhood Services (HNS) continued its partnerships with two nonprofit organizations to connect volunteers to Charlotte residents in need of home repairs. In July, Catholic HEART Work Camp and Mission Serve completed roof replacements and other minor home repairs for elderly and disabled residents. HNS staff worked with the organizations to help identify and evaluate prospective households, manage the application process and vet the scope of work for each project. 

Catholic HEART completed repairs for more than 40 homes. Mission Serve replaced eight roofs and completed other home repairs in the Grier Heights neighborhood. The City provided $24,000 in Housing CIP funds for building materials while Mission Serve’s 140 volunteers provided the labor. This rehabilitation work contributed to the preservation of existing affordable homes in one of the city’s most rapidly changing neighborhoods by helping long-time residents who are low-income to remain in their homes.

Real Estate Transfer System (“Ledger System”) FY2017 Annual Report
Staff Resource: Jonathan Wells, Planning, 704-336-4090, 

In 2001, the City of Charlotte and Mecklenburg County entered into an agreement creating the Real Estate Transfer System (or “Ledger System”) wherein certain real estate transactions between the two entities could be entered onto a “Ledger” rather than involving compensation to the owner for the value of the property. The 2001 Ledger agreement requires the Planning Department to furnish each party’s governing board with an annual report highlighting the transactions completed during the prior fiscal year and specifying the Ledger balance as of the end of the fiscal year. 

Linked below is the Real Estate Transfer System Annual Report for FY2017 covering the period from July 1, 2016 through June 30, 2017. There were no transactions recorded on the Ledger during the report period. As of June 30, the Ledger balance stood at $2,049,449 with credit to the City. The report contains more detailed information including the history of all Ledger transactions made to date.

National Outstanding Agency Accreditation - Procurement Management 
Staff Resource: Robert Campbell, Management & Financial Services, 704-336-7905,
Kay Elmore, Management & Financial Services, 704-336-2524,​

The City of Charlotte joins an elite group of procurement organizations to achieve accreditation for the National Institute of Governmental Purchasing’s (NIGP) Outstanding Agency Accreditation Award (OA4). Charlotte is one of only 143 government agencies to attain this distinction nationwide, out of more than 2,000 applicants over the past ten years. The OA4 accreditation formally recognizes excellence in public procurement through the establishment of a body of standards that indicate sound procurement practice.  Agencies assessed against these standards and successfully accredited elevate the standards of practice for the procurement profession, realizing greater agency credibility and recognition.

In order to achieve accreditation, Procurement Management was rated on 132 criteria in the primary areas of:

Mission and Strategies
Authority and Responsibility
Planning and Scheduling
Standards and Specifications
Personnel and Professional Development
Best Practices
Audit and Evaluation
Property Management
Cooperative Procurement
Procurement Technology