The Office of
the City Clerk
The City of Charlotte maintains a Council-Manager form of government and as such, the City Clerk is one of three City employees who is directly appointed by the Mayor and City Council. The City Clerk's Office provides services that
connect citizens to their government and maintains a recorded history of
government actions. These services include Mayor and Council assistance,
records management and research, boards and commissions, and customer service
to both internal and external customers.
The City Clerk's Office serves as Clerk to the City
Council, records, transcribes, distributes and archives minutes for all budget
workshops, retreats, business meetings, dinner briefings, citizens' forums,
closed sessions, special sessions, workshops and zoning meetings; assists
citizens to address City Council by coordinating and disseminating the
speakers' list; certifies and posts all official actions by City Council, i.e.,
all requests for actions, resolutions and ordinances; administers oaths and affirmations; and, maintains the Statement of Economic Interest filed by City elected and appointed officials and members of designated boards and commissions.
Management and Maintenance
The City Clerk's Office serves as custodian of the
corporate seal of the City of Charlotte and all permanent records pertaining to
the City and City Seal; maintains the City Charter and City Code of Ordinances;
provides access, information and research of records to the public, staff and City
Council; publishes notices of public hearings and other legal advertisements;
receives voluntary annexation petitions and issues certificates of sufficiency;
provides attestations, certifications and/or notarizations for contracts,
deeds and agreements; serves as the repository for many State required files;
receives applications for designation of public monuments; accepts claims and
service of other legal documents; and, archives and preserves historical records.
of Boards & Commissions
Administers Council approved processes for board appointments and maintains
records for City Council's thirty-three (33) Advisory Boards and Commissions;
tracks and coordinates all nominations and appointments; and, serves as staff
support and Clerk to the Citizens' Review Board and Civil Service Board and
acts as custodian of all their papers and records.